Welcome one and all to the
Letchworth Fall Gathering XVIII!
The Letchworth Fall Gathering XVIII will be held on Saturday, October 5, 2019! This year we are bringing the gathering back to Trailside Lodge next to the now two year old Humphrey Nature Center! The gathering will be a great opportunity for cachers to meet, greet, and cache with one another during the great colors of the autumn season in Letchworth! We have a full day of fun activities planned, so read on to learn more!
Here is an overview of our schedule of events:
- Park Opens: 6am
- Breakfast: 7am
- LFG18 Snagthetag.com Game: 10am-7pm
- Lunch Served: 12noon
- Raffle Drawing Begins: 1pm
- Group Picture Taken: 2pm
- Dinner and Event Caches Drawing: 6pm
- Park Closes: 11pm
Information About Letchworth Park’s Facilities:
Letchworth State Park opens at 6am and closes at 11pm. Please note that between 9am and 5pm there is an entrance fee per car to enter the park. If you are looking for information on camping or cabin rental, you can call the park at 1-800-456-2267, or the Highbanks Tent and Trailer (camping) at 1-800-237-3303. Reservations for both camping and cabins are done through ReserveAmerica.com. There are campgrounds and motels outside the park also. If you are interested in staying at the Park call ASAP to ensure you get a site while they are still available! Pets are permitted in the Park but are prohibited from all Park buildings including pavilions, cabins and recreational facilities.
About Trailside Lodge:
As mentioned above, the location of the event is the Trailside Lodge near the Humphrey Nature Center (just south of the Castile Entrance). The pavilion can accommodate nearly 200 people and is furnished with tables, charcoal grills, running water and electric outlets as well as restrooms and a playground nearby for the kiddies. There is also a fireplace inside the pavilion, so local firewood donations are currently being accepted!
Breakfast, Lunch and Food Donations:
For those "early birds" who arrive to the event at the crack of dawn, there will be breakfast refreshments available (coffee, pastries, etc.) while supplies last. Lunch will be a potluck affair, and will begin around 12noon. Everybody should bring a dish to share (such as hamburgers, hotdogs, rolls, beverages, salads, desserts, charcoal/charcoal starter, etc.) Please post what items you intend on bringing in your "will attend" note so we can keep track.
LFG18 Snagthetag.com Game:
Thanks to his collaboration with the folks at Snagthetag.com, Igator210 will be bringing a Snagthetag game to the Letchworth Fall Gathering. Igator will have Apprentice Ninja tags hidden at various locations in Letchworth. Tags will be published on Snagthetag.com’s website at 10am. Igator will also have copies with him due to the spotty cell coverage in the park. Get there first, find the tag, log your find on the site, then claim your prize from Igator at lunch or dinner. For more details about the special LFG18 game and to create an account at Snagthetag.com, visit them at https://lfg18.snagthetag.com/map.php Thank you to Igator and Snagthetag.com for bringing us this chance at grabbing one of these rare geocoins. Because of the coins rareness, we must restrict the coins to one per geocaching account or family.
Raffle Drawing:
The raffle drawing will be held at approximately 1pm (following lunch). As always someone of infinite awesomeness will preside as the Master of Ceremonies to hand out all kinds of goodies! For those of you who have attended previous gatherings, you know exactly what kind of great raffle items we have given out in the past.
- Raffle Donations - Those wishing to donate raffle prizes, please contact us via email and let us know so we can help coordinate who would like to contribute what. Keep an eye out here for a list of the awesome prizes we will have available!
Group Picture:
Sometime around 2pm we would like to gather everyone together to take a group picture. Please stick around after lunch and the raffle so you can be memorialized as a Letchworth Fall Gathering XVIII attendee. Here is the good looking crew from last year's gathering!
The Fine Print and Other Valuable Tidbits of Information:
- Pre-Gathering Events - Check back here because as the gathering approaches we'll make sure to let you know where all the pre-gathering events will be!
Letchworth Hill-Billy Campfere
14th Annual Osage Campfire and Camping Event!
- Post-Gathering Events - Throughout the years, some attendees have hosted bonfires on Saturday night after the gathering is over. Keep an eye out on the cache page notes to see who might be planning what as the event gets closer.
19 Morning After Letchworth
- Gathering-Only Event Caches - As in the past we will have some great event only caches hidden for the gathering. Event caches will not be available for logging online, BUT will be tied to special raffle prizes that will only be awarded to those that find the event caches! Coordinates for the event caches will be provided at the pavilion the day of the event. Event cache raffles will be done with dinner (6PM)to allow ample time to find them.
- Garbage - Letchworth State Park is a carry in, carry out park, so any garbage etc. that we bring in we must clean up and remove. As visitors to the Park we are responsible for this clean up, so we will have many large black plastic bags on hand for this purpose.
- Alcoholic - We will allow some alcohol in moderation for adults as with previous events. Keep in mind the Park Trooper Barracks isn't that far away, so please behave!
- Travel Bugs - There will not be a formal table for travel bugs. If you do bring them to the event, please do not leave them lying around. Trade amongst one another so none of them go missing!
We can't wait to see you all there!