Here is an overview of what our schedule of events will look like
this year:
Park Opens: 6am
Breakfast Served: 7am
Lunch Served: 12noon
Raffle Drawing Begins: 1pm
Group Picture Taken: 2pm
Dinner Served: 6pm
Event Ends: 8pm
Park Closes: 11pm
The Letchworth Fall Gathering will take place in beautiful
Letchworth State Park near Mt. Morris, New York. The gathering will
be a great opportunity for cachers to meet and greet with one
another during the peak of the autumn colors! As with past years,
the event will occur in the same pavilion - at the South Highbanks
area near the Mt. Morris entrance to the Park. We have a full day
of fun activities planned, so read on to learn more!
Information about Letchworth Park’s Facilities:
Letchworth State Park opens at 6am and closes at 11pm. Please
note that after 8am there is an entrance fee per car to enter the
park. If you are interesting in camping or cabin rental, you can
call the Park at 1-800-456-2267, or the Highbanks Tent and Trailer
(camping) at 1-800-237-3303. There are also campgrounds and motels
outside the Park in nearby Mt. Morris and Perry, New York. If you
are interested in staying at the Park call ASAP to ensure you get a
site while they are still available! There are also campgrounds and
motels outside the Park in nearby Mt. Morris and Perry, New
York.
The event pavilion is the same as previous years and is located
at the South Highbanks area near the Mt. Morris Entrance to the
Park. Please note that pets are permitted in the Park but are
prohibited from all Park buildings including pavilions, cabins and
recreational facilities. The pavilion can accommodate nearly 200
people and is furnished with tables, charcoal grills, running water
and electric outlets as well as restrooms and a playground nearby
for the kiddies. There is also a fireplace inside the pavilion, so
firewood donations are currently being accepted!
For those "early birds" who arrive to the event at the crack of
dawn, there will be breakfast refreshments available (coffee,
pastries, etc.)
Lunch and Food Donations:
Lunch will be a potluck affair, and will begin around 12noon.
Everybody should bring a dish to share (such as hamburgers,
hotdogs, rolls, beverages, salads, desserts, charcoal/charcoal
starter, etc.) Please post what items you intend on bringing with
your "will attend" note so we can keep track. This will ensure we
end up with enough food items with everyone (and not have 100
hotdog rolls and no dogs to put in them!) Volunteers will also be
needed to cook food on the grills adjoining the pavilion.
Raffle Drawing:
The raffle drawing will be held at approximately 1pm (following
lunch). As always the iconic Roadkill and his infamous cap will
preside as the Master of Ceremonies! For those of you who have
attended previous gatherings, you know exactly what kind of great
raffle items we have given out in the past. For example, last year
we raffled off homemade hiking sticks, arrowheads and crafts in
addition to GPS units, flashlights, survival gear, hiking
paraphernalia, cache containers/swag and so much more.
Raffle Donations - Those wishing to donate raffle prizes,
please contact us via email and let us know so we can help
coordinate who would like to contribute what. Keep an eye out here
for a list of the awesome prizes we will have available!
Group Picture:
Sometime around 2pm we would like to gather everyone together to
take a group picture. Please stick around after lunch and the
raffle so you can be memorialized as part of Letchworth Fall
Gathering X!
Dinner:
This year we will be holding a dinner at 6pm for everyone who
has spent the day out caching. We have been very fortunate to get a
donation of pizza to feed all the hungry cachers who decide to
return back from the trail - so anyone who plans on attending
dinner should log their attendance on the cache page so we know how
much pizza we will need to order!
The Fine Print and other Valuable Tidbits of
Information:
Pre-Gathering Event - Check back here because as the
gathering approaches we'll make sure to let you know where all the
pre-gathering events will be!
Post-Gathering Events - Throughout the years, some
attendees have hosted bonfires on Saturday night after the
gathering is over. Keep an eye out on the cache page notes to see
who might be planning what!
Gathering-Only Event Caches - As in the past we will have
some great event only caches hidden for the gathering. Event caches
will not be available for logging online, BUT will be tied to
special raffle prizes that will only be awarded to those that find
the event caches! Coordinates for the event caches will be provided
at the pavilion the day of the event.
Garbage - Letchworth State Park is a carry in, carry out
park, so any garbage etc. that we bring in we must clean up and
remove. As visitors to the Park we are responsible for this clean
up, so we will have many large black plastic bags on hand for this
purpose.
Alcohol - We will allow some alcohol in moderation for
adults as with previous events. (Gamma Kitt had to sign a special
permit for that - and since the State Trooper Barracks are right
next door we cannot bear the thought of her trying to explain any
riff-raff to the police! HEE! HEE!)
Travel Bugs - There will not be a formal table for travel
bugs. If you do bring them to the event, please do not leave them
lying around. Trade amongst one another so we can ensure that none
of them go missing!
We can't wait to see you all there!